FileCenter Professional 10 is a leading Windows-PC-based document management software solution for professionals and small offices. It combines easy scanning and file organization with powerful PDF creation and editing. It also includes OCR, Search, and a brandable Client Portal. For online file access, it even integrates with popular cloud services like Dropbox, Google Drive, OneDrive, and more. Never lose or misplace another document when you scan, organize, find, and edit your files with FileCenter.
FileCenter Professional 10 Main Features
Manage & Organize Your Files – You can organize & manage your files two ways with FileCenter: using a regular “Explorer” interface just like Windows, or using FileCenter’s electronic file cabinets. These cabinets use a familiar Cabinet/Drawer/Folder layout, in an easy left-to-right flow. Cabinets “overlay” regular Windows directories, so you can view your existing files in cabinets without importing them. Cabinets can store any kind of Windows file.
Scan Documents or Images – FileCenter Professional 10 aims to make scanning as efficient and automatic as possible. You can scan straight to searchable PDF in one step. OCR runs automatically as part of the scanning process. Literally go from paper to a fully searchable PDF file in one mouse click. Or if you prefer image formats, scan to TIFF or JPEG. For more flexibility, you can also adjust the scan parameters and options. FileCenter Professional 10 Works with most desktop scanners with quality TWAIN drivers.
Automatically OCR All Scans – FileCenter Professional 10 integrates OCR (text recognition) as a seamless part of the scanning process. As the scan comes in, FileCenter identifies the text on each page and inserts it invisibly in the resulting PDF. This makes the PDF searchable, indexable, and lets you copy real text out of the PDF. The PDF looks just like the original document, but the scanned picture has real text behind it. Literally go from paper to searchable PDF in one mouse click.
Stack, Join, and Split PDF Files – In FileCenter Professional 10, you can “stack” or combine PDF files right inside of your cabinets. Just drop them on each other! You can just as easily split apart files, insert files into each other, and pull out individual pages. Simple wizards help you manipulate your PDFs without even having to open them. Working with PDFs doesn’t get any easier!
Easy Network Sharing – Need to put a cabinet on the network? It’s completely transparent with FileCenter. All network users can share the same cabinet simultaneously. Just put your cabinets on a shared network folder, then point all of your users to the shared cabinets. Your users will all share the same files, and any changes by one user will be visible to everyone immediately. Concerned about security? FileCenter seamlessly inherits all of the folder and file security settings from Windows. Keep using the security features you’re used to, but with better file organization!
Cloud Compatible – FileCenter Professional 10 is fully compatible with most popular cloud providers, like DropBox, SugarSync, Google Drive, and Microsoft OneDrive. This means that your FileCenter files can viewed on your local PC, or when you’re on the go through your cloud provider. Scanning to the cloud becomes so transparent and automatic, FileCenter doesn’t even require a separate feature to do it.
FileCenter Professional 10 PDF, Scanning, and OCR Features
Powerful PDF Editor – PDF has become the de facto way to share and archive uneditable files, including scanned documents, web pages, and office files. So working with PDF files needs to be as quick and efficient as possible. That’s why FileCenter features its own PDF editor. Use FileCenter to open, view, mark up, comment and annotate your PDF files. Delete pages, rearrange pages, extract pages, and move pages between files. You can even fill out forms and sign your PDFs with digital signatures. The tabbed interface keeps multiple open files at your fingertips.
OCR Existing Files – If you have files of scanned documents or faxes, FileCenter Professional 10 can make them searchable and indexable through OCR. Just select a file and click the Recognize Text button. FileCenter will discover the text in the scanned image and insert it into the file. The look of the file won’t change, but now it will have actual text that can be searched, indexed, or copied to your word processor.
Insert Pages or Move Pages between Files – FileCenter Professional 10 has special wizards to help you insert a PDF into another, or simply move pages between PDFs. Better yet, you can do this without opening anything first. Just select a file and pick a PDF Action.
One-Click PDF Conversion – With one click, convert many kinds of files into the popular PDF format. It’s an easy way to convert office files, faxes, and scans to PDF without opening them. Just select the file in FileCenter and click Convert. FileCenter will create a PDF copy. You can even e-mail files as PDFs – FileCenter can convert-and-send a file in one transparent step. This is the perfect way to send an office file as an uneditable PDF.
Print to PDF – FileCenter Professional 10 includes the FileCenter PDF Creator virtual printer for turning any printable document, email message or web page into a PDF file, ready for archiving or sharing. Just print your file or document to the FileCenter PDF Creator printer, and FileCenter will turn it into a PDF and save it to file.
Separate & Save Scans Automatically – When you scan in bulk, you’ll often scan more than one document at a time. That’s why FileCenter Professional 10 provides innovative Separators – special cover sheets you place on documents before you scan. Every time FileCenter runs across a separator sheet, it starts a new, unique file.
FileCenter Professional 10 Document Management Features
Save/Open Integration – If you’re using FileCenter’s electronic file cabinets to manage your files, you can optionally replace your standard Windows Save/Open dialogs with custom FileCenter versions. Using FileCenter’s Save/Open integration, you’ll save files directly into your file cabinets from most of your programs, and open them again in their native applications. The integration can be enabled/disabled on a program-by-program basis.
Folder Templates – If you use the same folder layouts over and over, FileCenter Professional 10 can make your life easier. You can define reusable folder layouts that are as simple or complex as you’d like, including nested folders many layers deep. You can then apply these layouts to any drawer or folder. They become especially useful when you add new drawers or folders – apply a folder layout at the same time. Consistent layouts are critical to an easy-to-use file organization system.
File Naming Rules – Consistent file naming is an important part of organizing your files. FileCenter helps make that happen. FileCenter Professional 10 adds file naming rules, known as Naming Options. Naming Options can contain dynamic information, like dates, customer or patient names, and increments.
Inbox – For users and offices that receive a steady inflow of files to a specific folder, FileCenter offers an Inbox feature. An inbox shows the inbound file folder on top and your regular cabinets on the bottom, making it easy to move the incoming files into your cabinets. Combine this feature with Naming Options and the Drop Renaming feature, and you can literally organize and rename dozens of incoming files with a simple drag-and-drop.
File Preview – How often do you open a file just to check if it’s the file you want? Let’s face it, when you’re hunting for a file you need to see what you’re looking for. FileCenter’s built-in preview window gives you real-time previews of files as you click on them. Preview many common kinds of files without opening them, including office documents, spreadsheets, PDF files, scans, faxes, pictures, and more. FileCenter Professional 10 takes preview technology a step further with highly accurate views for many common file types.
Windows Network and Desktop Search – FileCenter Professional 10 integrates with the powerful Windows Search engine. Think of it as a web search for your desktop. Just type in a few keywords, and all files that contain those words are shown. Search everything, or limit your search to a specific cabinet, drawer, or even folder.
E-mail Files … as PDFs – Send any kind of file by e-mail with one-click e-mail attachments. Just select and send. You can even give the attached file a different name. FileCenter Professional 10 can also attach many kinds of files as PDFs. Send sensitive spreadsheets or documents as PDF files without changing the original.
Network Recycle Bin – The biggest shortcoming of network drives is the lack of a Recycle Bin. So FileCenter provides its own. Once you turn on the recycle bin, FileCenter will keep a copy of files deleted on network drives. Now if you delete a network file by mistake, it can still be recovered.
Network Deployment & Administration – FileCenter Professional 10 can make even non-technical users good network administrators. Simple tools make it easy to share cabinets and certain features on the network. For example, FileCenter’s cabinets, Naming Options, and Folder Templates have a Share button which will make them available to all network users.
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- Store any file from any program; double-clicking a file in FileCenter will open the file in its native application
- Integrated OCR (text recognition) is a seamless part of the scanning process – as the scan comes in, FileCenter runs OCR on each page and inserts the text invisibly in the resulting PDF
- Scan new documents and convert old scans & faxes to searchable PDF for true digital documents
- Share electronic document cabinets on your network
- Open, view, edit, highlight or annotate PDF files